Presentation Does Count!

Document formatting - what's that?

Well, to put it simply, it is the work you have created which needs to be put in some sort of order before you present to your client.

I'm sure you are well versed in doing a certain amount of formatting yourselves. You know about bold, underscore may be even bullet points and inserting numbers into your document. Which in some cases, will get you by and may be this is all that is needed.

However, when you have gone to the trouble of writing up a proposal, a report, a tender anything which is more than two pages, then you want it looking presentable - no matter if your client is a small business or large organisation. Presentation does count!

You may need to have a contents page, include headers or footers etc and some of this "formatting" will include your paragraphing to be within the Styles Gallery in Microsoft Word. Even if you get to this position of including the "Styles" in your document, you could still run into problems which needs sorting.

I see too often documents having two formats of paragraphing mixed up - a paragraph with a space between, then in the same document the new paragraph starts just below the first. When I did my studies a "fully blocked" style would have the paragraphs separated by a full line space. If the paragraph is "semi-blocked" then all the paragraphs are indented but they are also still separated by a full blank line.

Excerpt from Waylink English on Writing a Paragraph states "First, a new paragraph will be marked out in one of two ways: either a full line is left between the paragraphs or the first word of the new paragraph is indented."

A long document should have a Table of Contents at the front, you may want to include Captions to your images or figure work, which can also be included in the Table of Contents.

Example -Table of Contents

Also you can amend each heading and/or footer to be relevant to that chapter. You also can number the pages, and if required, start the numbering after the Content page, but your appendices page numbers are unrelated so we can number these separately.

So, as you can see there is more to just typing a document, it is all about setting out and presenting - which back in the days, the typewriter was capable of doing some of this formatting, but nowadays with new technology it is all very sophisticated.

Next time you are creating your long document, book in a call with me to discuss how we can help you to present your work to your client.

Take Care


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